Last updated March 2026
This Privacy Policy explains how Vanity Vault and Baesthetics collect, use and protect your personal information when you visit our website, book an appointment or communicate with us.
We are committed to protecting your privacy and ensuring your personal information is handled responsibly and in accordance with UK data protection legislation, including the UK GDPR and Data Protection Act 2018.
Who We Are
Vanity Vault is a beauty and aesthetics space located in Southsea, United Kingdom, home to a collective of independent specialists offering hair, nail, skin and medical aesthetic treatments.
Certain services, including medical aesthetics and skincare consultations, are provided by Baesthetics, operated by Beth.
If you have any questions about this Privacy Policy or how your data is handled, you can contact us via the website or through our business contact channels.
What Information We Collect
We may collect and store the following types of personal information:
Personal Details
Name
Email address
Telephone number
Address (where required for booking or consultation purposes)
Appointment Information
Booking details
Treatment history
Appointment notes
Medical Information
For certain treatments, particularly medical aesthetics, you may be required to provide relevant medical information including:
Medical history
Current medications
Allergies
Health conditions
This information is necessary to ensure treatments are provided safely and appropriately.
How We Use Your Information
Your personal information may be used to:
Manage and confirm appointments
Provide consultations and treatments
Maintain accurate medical and treatment records
Communicate with you regarding appointments or aftercare
Provide updates or information related to services you have requested
We will only use your personal data where it is necessary for the operation of our services or where you have provided consent.
Confidentiality & Data Protection
All personal and medical information is treated with strict confidentiality.
We take appropriate technical and organisational measures to protect your data against unauthorised access, loss or misuse.
Your personal information will never be sold or shared with third parties for marketing purposes.
Information may only be shared where necessary for:
Medical or safety reasons
Legal obligations
Secure systems used to manage appointments or prescriptions (such as professional treatment platforms)
Clever Patient Platform
For certain medical-grade skincare prescriptions (such as Obagi products), clients may be registered with the Clever Patient platform following consultation.
This secure system allows practitioners to recommend and prescribe appropriate skincare products and enables clients to safely order products online.
Only necessary information will be shared with the platform in order to manage your skincare treatment plan.
Photography & Marketing
With your consent, photographs may occasionally be taken for:
Clinical records
Treatment monitoring
Marketing or educational purposes
Providing consent is entirely optional and you may withdraw your consent at any time.
How Long We Keep Your Data
Personal and medical records are stored only for as long as necessary to comply with professional and legal obligations.
Medical treatment records may be retained for a minimum period required by healthcare regulations.
Your Rights
Under UK data protection law, you have the right to:
Request access to your personal data
Request correction of inaccurate information
Request deletion of your data where appropriate
Withdraw consent for marketing communications
Request that we limit how your data is used
Requests relating to your personal data can be made by contacting us directly.
Website Cookies
Our website may use cookies to improve user experience and understand how visitors interact with the site.
Cookies do not collect personally identifiable information unless you choose to provide it.
You can adjust your browser settings to disable cookies if you prefer.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or business operations.
Any updates will be published on this page.
Contact
If you have any questions about this Privacy Policy or how your information is handled, please contact us through the website.